The law behind each requirement
Every requirement carries the article of law behind it, cited and clickable. Change one fact and the whole path re-derives.
Free permit register template for energy projects
One row per permit or approval, with the law behind it, the event that starts the clock, the deadline and the person who owns it. In Excel and CSV, in English, Greek, Italian and German. Free to use and adapt, with no sign-up.
Permit or approvalDeadlineDays left
Environmental permit · renewal2027-05-24214
Connection offer · validity2027-01-0676
Building permit · start of works2026-11-1221
Days left
amber under 90 daysred under 30
Illustrative rows, not a real project.
Download
The template in four languages
The Excel file works out the days left to each deadline, colours the ones that are close and offers the status as a list. The CSV holds the same columns for any other tool.
The columns
What each column is for
The first row of each file is an example in square brackets. Overwrite it with your first permit.
| Column | What goes in it |
|---|---|
| Project | The project the permit belongs to, so one register can hold a whole portfolio. |
| Permit or approval | The permit, licence, opinion or approval, named the way the authority names it. |
| Authority | The body that issues it, and the office that handles the file. |
| Legal basis (law and article) | The law and article that require it and set its deadline. Without them, nobody can check the deadline later. |
| Event that starts the clock | What starts the deadline: a filing, a notification, the date a decision takes effect. |
| Start date | The date of that event. |
| Deadline | The last day, worked out from the start date and the legal basis. |
| Days left | Worked out by the Excel file from the deadline: amber under 90 days, red under 30. Nothing to type. |
| Owner | One person per row, who answers for the next step. |
| Status | Chosen from a list: not started, in preparation, filed, granted, refused, expired. |
| Documents (link) | A link to the application, the decision and the evidence, wherever they are kept. |
| Guarantee or contract tied to it | The letter of guarantee or contract that depends on this permit, so the two dates are read together. |
| Notes | Whatever the next person needs to know. |
Keeping it useful
Three habits that keep a register honest
- 01
One register for the portfolio
Keep every project in one file, so the next 90 days show across all of them.
- 02
The legal basis on day one
Fill in the law and article when you add the row, not when someone asks for them.
- 03
A weekly look at the next 90 days
Sort by days left every week and go through the first rows with their owners.
Beyond the spreadsheet
When a spreadsheet stops being enough
Several jurisdictions, a team instead of one owner, guarantees and contracts tied to permit dates, or lenders asking for evidence. Then the upkeep, not the tool, becomes the risk.
Deadlines
Statutory clocks with their legal reference, on a rolling 90-day timeline with a live flag feed.
Guarantees and contracts
On the same record as the permits, with expiry alarms that reach the dashboard.
Questions about the template
Is the template really free?
Yes. Download it, change it and share it. There is no sign-up and no email address to give.
Does it open in LibreOffice and Google Sheets?
Yes. The Excel file is a standard .xlsx, and the CSV opens in any spreadsheet or database tool.
Why a column for the event that starts the clock?
Because a deadline is only as right as its starting point. With the event and its date on the row, anyone can check the deadline again later.
What if the register outgrows the spreadsheet?
Bring a real project to the demo. We walk through how its permits, documents and dates would sit in MitOS, so the team can decide on its own data.
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Read the guide →Bring a project to your demo
Choose a project and the issue you want to resolve. We will focus the walkthrough on the information your team needs to make its next decision.
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